Privacy Policy

1. Information We Collect

When you register for ICOBM 2026, we collect personal information that you provide to us, including:

• Full Name
• Email Address
• Organization / Affiliation
• Identity Category / Registration Type (e.g., General, Student, KMU Faculty/Student)
• Event Attendance Information (e.g., Gala Dinner participation)
• Dietary Preferences or Special Requirements (collected strictly for catering and health/safety purposes during the conference)
• Submission Details (including abstracts, keywords, and co-author information, if you choose to submit a paper or poster)
• AI Chatbot Interactions (optional): When you use the ICOBM 2026 AI Assistant chatbot to ask questions about the conference, we collect:
  • Your messages and inquiries (limited to 100 characters per message)
  • The assistant's responses
  • Your feedback on the assistant's helpfulness (thumbs up/down ratings)
  • Response time and token usage metrics for performance monitoring

2. How We Use Your Information

We use the information we collect primarily for the following purposes:

• Registration & Communication: To process your conference registration and send you essential updates, payment confirmations, and event-related announcements via email.
• Submission Management: To manage abstract and paper submissions and communicate with authors.
• Event Coordination: To organize conference logistics, including catering arrangements based on your dietary preferences, and provide you with a better experience during the event.
• AI Chatbot Service Improvement: Your interactions with the ICOBM 2026 AI Assistant, including your questions, the assistant's responses, and your feedback ratings, are collected and analyzed to:
  • Improve the accuracy and relevance of the assistant's responses
  • Identify common user questions and pain points
  • Enhance the overall quality of the chatbot service
  • Monitor system performance and identify technical issues

3. Data Protection

We implement appropriate security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. We do not sell or share your personal information with third parties for marketing purposes.

AI Chatbot Data Security: All chatbot interactions (your questions, responses, and feedback) are stored in a secure database. These interactions are retained for analytics and service improvement purposes. Access to this data is restricted to authorized administrative and technical staff only. If you do not wish your chatbot interactions to be collected, you may choose not to use the AI Assistant feature.

4. Your Rights

You have the right to access, update, or request the deletion of your personal information. If you wish to exercise these rights, please contact the conference secretariat.

5. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at: